__X__ Faculty
ePro is the University’s approved method for purchasing office supplies and paper. It is intended to enable University employees to spend the minimum amount of time shopping for supplies while receiving the best prices possible. All standard office paper for copiers and printers will be available through ePro, with next day, desktop delivery. Use the FIFO method to reduce waste and keep your inventory fresh. Manage your office supplies now to prevent headaches later Use labels and a pen to mark areas on the shelves where items are to be stored. When an individual is traveling on official University business outside the Syracuse, New York area, Staples Advantage Retail Stores are the University’s preferred vendor for these purchases. These savings accumulate quickly when buying the most popular items in bulk. Such purchases, if completed for official University purposes, will be reimbursed within reasonable limits. __X__ Staff They offer an online shopping cart, which features stationery items. A procedure for ordering office supplies offers a basis for efficient, uniform and effective performance regardless of the length of time an employee has been working for your company. The policy is encouraged for units operating outside the City of Syracuse, and for units purchasing office supplies with sponsored funding. This Policy provides University approved methods which ensure that high quality office supplies are procured in a consistent, cost effective, and efficient manner to meet our business needs. Academic Rules, Student Responsibilities and Services, Employment, Workplace Rules, and Benefits, University Facilities, Equipment, and Property, University Governance, Ethics, Integrity, and Legal Compliance, Submitting a Proposed New or Revised University Policy, Approvers for Charges to Departmental Chartstrings, Budget Carryover Academic/Administrative Offices, Effort Reporting and Summer Salary Policy, Formation, Dissolution, and Oversight of Related Entities, Forward Funding Policy For New Or Continuing Sponsored Awards, Payroll Authorization and Payroll Records, Policy on Business Transactions Between the University and its Affiliated Organizations, Principal Investigator/Project Director Responsibilities For Financial Management Of Sponsored Projects Policy, Purchasing of Classified Advertising for Faculty and Staff Recruitment, Real Estate, International Property Purchase/Sale/Lease Protocols, Revenue from Transactions with External Parties, Sales Tax and Tax-Exempt Identification Numbers, Undergraduate Admissions and Recruitment Policies, Logo paper supplies – contact Printing Services, Specialty Art Supplies – contact Purchasing Department, Furniture – contact Purchasing Department, Facilities – contact Purchasing Department, Space Heaters – contact Energy Systems & Sustainability Management (ESSM). _____ Visitors/General Public This policy governs the purchase of certain general office supplies and paper with University funds. This once was a cumbersome time consumer that entailed combing through a large incomprehensible catalog for hours and talking through their order … Except as specified herein, expenses incurred for purchasing office supplies through other mechanisms, including Procurement Cards (Pro-cards), personal funds and other than through the ePro system will not be reimbursed. All other specialty paper should be purchased through the Purchasing Department via an ePro Special Request requisition. Purchasing Specialist – a designated buyer within the University’s Purchasing Department. This policy governs the purchase of certain general office supplies and paper with University funds. These tips can help you get the most out of your supply room and prevent dreaded office supply shortages. The items available on ePro Direct Connect represent items negotiated on contract with W.B. The University has selected W.B. Mason, and in most instances, are the lowest prices available for the item across all vendor channels. The key is to be willing to amalgamate volumes and use those volumes to negotiate lower prices. In order to keep a working inventory of office supplies, there can only be one central storage and distribution center for your supplies. Schedule regular supply checks for your office, be it weekly, bi-weekly or monthly and make note of the items that need to be restocked. Requesting the materials used in one’s office supplies list is a common practice especially when it comes to managing and keeping track of office supply.

_____ Other___________________. This policy applies to all University colleges, schools, and business departments located on the Syracuse Campus or in the City of Syracuse. Printing Services – Printing Services is a University offset printing plant. Organize your office supplies on shelves in the office storage area. For a more detailed description of ePro, see the “Definitions” section in the Appendix below. One truth of managing supplies is that every company has volumes it can use to lower the purchase prices on office supplies. When deciding your reorder point, you should take into consideration how much you use of an item and how quickly.

Think outside the box. __X__ Students This policy applies to all University colleges, schools, and business departments located on the Syracuse Campus or in the City of Syracuse. Tips for effective office supply ordering procedures The chore of ordering office supplies has vastly changed over the last ten or more years. The policy is encouraged for units operating outside the City of Syracuse, and for units purchasing office supplies with sponsored funding. Mason as its primary office supply vendor, which is accessed through the Purchasing Department’s online marketplace, the eProcurement (“ePro”) Direct Connect purchasing system. Purchasing approval authority in ePro is delegated to authorized faculty and staff who participate in a mandatory Office Supply Purchasing Policy and Procedure training.
Leverage Buying to Reduce Costs One of the tips for effective office supply ordering procedures is to take the opportunity to purchase larger quantities, which translates into discount savings.

A good rule of thumb is to always have enough office supplies on hand to keep your workplace running for one week. Any logo paper should be purchased through Printing Services. A reorder point for office supplies is the same as it is for maintenance supplies, production supplies and product stock−it is the level of inventory that triggers you to order more.